A good data room program gives you a safe and secure method of sharing sensitive information. It also allows companies to track user activity and protect sensitive information from ransomware. Additionally, it provides a range of tools to make sure that data is secured throughout the entire duration of a project. It includes a digital rights management system that is highly advanced with file encryption, file encryption and dynamic watermarking. Additionally, some vendors provide landlines that support phone service and multilingual interfaces that make cross-board collaboration more accessible to non-English speakers.
The top-rated virtual datarooms provide various reporting options that provide users with insights into the data they are sharing. The reports are detailed and show the documents viewed and their number of times they’ve been accessed, and who’s viewing them. Other reports include a heatmap, which shows which documents are the most popular among participants, and an overview of group activities.
Apart from these features, the best data rooms offer access to granular levels and two-factor authentication. You can also restrict access to certain IPs and set an amount of time for people to access documents. The top-rated vendors also offer multiple levels of redaction, that allow you to find and remove sensitive information from documents.
Some vendors provide customizable templates that allow users to customize the collaborative workspace. For instance, you can add a dashboard picture and logo, customize the color of the user interface and choose an invitation email template. These customization tools help make a VDR more user-friendly and increase its usability. Some vendors offer AI-powered data redaction, which makes it easier and more precise.